Havenlist is the first South African leasing platform where landlords/property managers and brokers work together to lease space efficiently.
It saves time and helps brokers close more deals with 10x more vacancy information that can be delivered to prospective tenants instantly. It also further helps reduce vacancies by providing landlords with actionable insights and data.
Havenlist replaces traditional spreadsheets, and instead delivers everything digitally, complete with digital brochures, images, videos, features, calculated rentals, and virtual tours.
The platform is intuitive, in-expensive, and harnesses the power of technology to allow brokers and landlords to deliver critical information to tenants quickly.
It is free for brokers. If you want to experience the full power of Havenlist, there is a Premium version that will give you an edge over the competition.
Havenlist offers flexible pricing for landlords that adjusts to their portfolio size. Please enquire to get a quote.
If you are a broker, click here to get started, and follow the easy registration steps. Your information would need to be validated, but we will approve your account within a couple of hours
If you are a landlord or property manager, please get in touch with us as a demo is required to ensure that you take full advantage of the platform.
No, Havenlist is a property leasing platform that connects landlords and brokers. It is not tenant facing, and also does not support residential leasing.
Data security is important to us, which is why we store all our information on AWS (Amazon Web Services). We also create backups every 15 minutes on segregated servers (the cloud) to give you extra peace of mind.
Please send us an email using info@havenlist.com
For too long, vacancy lists have been the only way to help brokers and agents understand what landlords have to offer.
The problems that were identified however, are:
Havenlist brings vacancy lists into one searchable platform that allows brokers to search through their areas, select the right properties and mail these options to their clients in seconds and in a personalised manner, thereby reducing friction, while also combining all necessary moving parts. Don't think of it as a vacancy list. Think of it like a sales management system.
Create your profile with a professional-looking picture of yourself and add your brokerages/agencies logo and information. Within the system, you can also select your region covered and area of expertise. The more information added, the better.
Introducing a new and better way to search for vacant properties, that is also simple and intuitive to use. Use the search criteria to help you filter through all the available options.
Now with a simple click of a button, you can generate a personalised brochure or send multiple property options directly to prospective clients, with these brochures attached.
We empower brokers, by doing the heavy lifting for you. Now you can focus on building stronger relationships with landlords, while receiving regular property updates and communicating with landlords directly through the platform.
We encourage you to use our in-platform invitation features to invite other brokers from your company, or any landlords you know to Havenlist, as we thrive on community. The bigger the community, the more opportunities and value will be created for you, along with a few nice subscription based incentives.
Commercial buildings offer multiple tenancy configurations. Think of it as the number of reasonable leasing options a brick and mortar building can create. An example of this is a five-story "new build" of 5,000 m² (1,000 m² per floor) which can be let to one tenant of 5,000 m² or in parts depending on what other offers are received. With Havenlist, landlords will create the biggest RLO first and then subdivisions of smaller RLO's when ready, assuming they've not let the 5,000 m². The landlord's tenant profile will also decide how small they would like to go, but in theory a 5,000 m² with floors of 1,000 m² could be divided as follows:
RLO 1 - 5,000 m²
RLO 2 - 4,500 m² (and a 500 m² smaller tenant)
RLO 3 - 4,000 m² (And a 1,000 m² smaller tenant)
RLO 4 - 3,500 m² (And a 1,500 m² smaller tenant)
RLO 5 - 3,000 m² (And a 2,000 m² tenant)
RLO 6 - 2,500 m² (And a 2,500 m² tenant)
RLO 7 - 2,000 m²...
RLO 8 - 1,500 m²...
RLO 9 - 1,000 m² (Nothing smaller)
Why does Havenlist require this?
Simple, imagine you and another broker are both running with 2,500 m² tenants in different parts of the city. Using the search function on Havenlist, you can now easily pick up that this building can be divided into two. The same goes for office blocks and large industrial buildings.
Havenlist provides you with the ability to auto-generate personalized property brochures, which can be downloaded or sent directly to clients through the platform. We keep all property information accurate and up to date, which means that you won't need to update your property brochures, as this gets done daily when landlords make changes. Now you can search and send options to clients without visiting the properties initially, while also having immediate access to all relevant property information that can be used to create ads. No more tedious round trips until you know the client likes your options.
For too long, vacancy lists have been the only way to help brokers and agents understand what landlords have to offer.
The problems that were identified however, are:
Havenlist brings vacancy lists into one searchable platform that allows brokers to search through their areas, select the right properties and mail these options to their clients in seconds and in a personalised manner, thereby reducing friction, while combining all necessary moving parts. Don't think of it as a vacancy list. Think of it like a sales management system, with the ability to more effectively track deals and communicate with brokers.
Havenlist was designed to be intuitive and easy to understand. In order to keep the system up to date, we have created the following few guidelines that should be followed when loading vacant properties onto the system.
Much time and effort has gone into creating this page. It's designed to be flexible and cover the many different ways of detailing commercial property.
This first section is dedicated to the actual physical bricks and mortar part of the building defined by its address suburb, city, ERF no. etc. It is imperative to add this because it's the foundation onto which you’ll add units / leasing options.
This section starts with identifying the Reasonable Leasing Opportunities (RLO) associated with the bricks and mortar building. Landlords will attempt to think of every way their building could be a product for prospective tenants. This is explained in more detail below.
This is where you select your bricks and mortar buildings, and start creating a unit / leasing option within that specified building. We will start off by asking a few basic questions about your leasing option.
The second section captures the RLO (Reasonable Leasing Option) income.. Each line is dedicated to the three types of commercial property and the associated supplementary areas. Please note that Havenlist only uses GLA (Gross Lettable Area).
Should you wish to offer detailed operating costs, the drop-down in the GLA field box allows for further information. It also offers operating costs by month OR by sqm, depending on your preference.
The next few sections details some essential extra information relating to the RLO.
The last section asks for the availability and tenant information of your RLO. This is useful as your property and RLO will only be shown to brokers / tenants if it is available or is becoming available. When availability is set to “Not Available”, the RLO will not be shown to brokers / tenants.
The tenant information that is captured here is only for your own use. It will help you keep track of when an RLO gets leased and when the lease is coming to an end. When the property and RLO is archived (set as “Not Available”), you can also choose to receive a reminder when the lease is about to expire, allowing you to immediately contact the tenant and to get an extension.
When adding the price of parking bays (and not the quantity) it indicates that you as a Landlord does not know how many bays are available and brokers must use the parking ratio as a source. If a store room is included for free, you would for instance fill in the size, but leave the rental amount blank or simply add a “0”.
Buildings that offer multiple tenanting options have always been difficult to search for in previous vacancy lists. Not any more.
HL uses the RLO method to solve this. RLO represents each and every leasing option in a vacant building. Most landlords use the term “sub-divisible”, which is often difficult for brokers to spot when scouring vacancy lists. RLO’s ensure that sub-divisible opportunities are never missed.
Imagine a five-story new build of 5,000 m² (1,000 m² per floor). Start by adding the biggest RLO available then reduce by 500 m² down to the smallest RLO acceptable.
For example:
RLO 1 - 5,000 m²
RLO 2 - 4,500 m²
RLO 3 - 4,000 m²
RLO 4 - 3,500 m²
RLO 5 - 3,000 m²
RLO 6 - 2,500 m²
RLO 7 - 2,000 m²
RLO 8 - 1,500 m²
RLO 9 - 1,000 m²
Simple, imagine two separate brokers running with 2,500 m² tenants in different parts of the city. Using the search function on Havenlist for brokers, they can now pick up that you have this space available on the system. The same goes for office blocks and large industrial buildings.
As a space is leased, other RLO's will need to be deleted or set as “Not Available” under the availability field, as they'll no longer be available. This setting will archive the option. When archiving these options, you’ll always have them on the system should they become available sometime in the future.
RLO's that are leased should also be archived / set as "Not Available", so that they aren't shown to brokers / tenants.